VINCI Construction

Apr, 2022 - Present  •  4 yrs 5 mos  -  Full time

Supervise and support administrative staff to achieve performance targets through effective communication and strategic planning.
Oversee payroll, administrative functions, and organizational development, ensuring compliance and minimizing errors through mentorship and supervision.
Handle all scheduling, meeting arrangements, and travel logistics for the interim CEO and CFO, maintaining a master calendar that proactively addresses conflicts and maximizes productivity.
Record clear, action-oriented meeting minutes; distill key decisions into summaries and promptly distribute follow-up items to relevant stakeholders.
Collaborate with the Executive Management to jointly manage cross-departmental project pipelines, maintain shared task lists, and assist with executive communication and deliverables.
Coordinate occasional international engagements across different time zones (e.g., Paris), while maintaining a primary Eastern Time schedule, with flexibility for early mornings or late evenings as needed.
Uphold the highest standards of confidentiality and discretion in all aspects of the role, safeguarding sensitive information.
Organize domestic and international travel plans, ensuring adherence to company policies and Management preferences.